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Job

Colorado State University

General Information

(283184)

Job title: Assistant to the Dean
Job location: Fort Collins, CO 80523 United States
Requisition code:
Date posted: 07/08/13
Job type: Full-Time
Compensation: The position is available immediately. Compensation will be competitive and commensurate with the successful candidate’s background and experience. Benefits are included.

Job Classification


Job Category:Other

Job Description


Job description:
The Assistant to the Dean is a key member of the College of Agricultural Sciences (CAS) Dean’s Office and Agricultural Experiment Station (AES) Director’s Office with significant responsibility for the central coordination of activities and projects of the CAS Dean/AES Director, Deputy Director, Associate Deans and Assistant Director, and management of the administrative functions in the Dean’s Office. This position reports directly to the Dean who also serves as the Director of the Agricultural Experiment Station.

Responsibilities:
1. CAS Dean/AES Director Support
o Provide executive level support to the Dean/Director, Deputy Director, and others, which includes scheduling and calendar maintenance, personal correspondence, and travel arrangements.
o Actively support the Dean/Director by serving as the designated representative on various projects and committees.
o Proactively manage, develop, and cultivate relationships internally and externally and serve as an effective ambassador for CAS and AES.
o Assist the Dean/Director in thoroughly preparing for all meetings and events.
o Track and facilitate complex and/or sensitive administrative issues, working closely with department heads and other senior administrators across the University.
o Create and maintain data warehouse on college statistics and benchmark institutions to respond to reporting needs.
o Coordinate meeting agendas and venues, attending various meetings to take minutes as deemed necessary.
o Serve as liaison with department heads, CAS units (Development, ABC, IT), external commodity groups and constituents, and various central administrative units.
o Oversee and direct a vast and varied range of high level, special projects.

2. Communications
o Draft communications including introductions, speaking points, presentations, and documents for the Dean/Director.
o Contribute to CAS/AES communication efforts by creating and enhancing opportunities to share information and build awareness of the CAS/AES mission, values, and goals.
o Ensure communications from the College and the Dean/Director’s Office are coordinated, timely, and effective.
o Provide college oversight for use and management of the CSU Brand.

3. Office Operations
o Assure seamless operation of the CAS/AES offices and over-see operations and administrative staff/support to ensure accuracy, coordination, and prioritization of a variety of projects.
o Develop timely and effective systems, processes, and procedures to conduct administrative activities, including training and supervising staff.
o Plan, create, and implement multiple College-wide events each year to include: Commencement, Back-to-School picnic, President’s Ag Advisory Council, awards ceremonies, luncheons, retreats, CAS faculty tour, and others as needed.
o Serve as designated Shepardson Building Proctor, facilitating a variety of services to include maintenance, safety, security, renovations and construction, and other miscellaneous building functions and activities.
o Provide support to search committees and coordinate search processes and activities with the CAS Ag Business Center and others.
o Have the ability to travel and work occasional evenings and weekends.

4. The Dean’s Office is a dynamic environment in which the performance of other duties as assigned can and will be required to deliver professional, responsive, and superior service to the Dean/Director, college staff, students, and constituents.

Job Requirements


Education, training, experience:
Required Qualifications. The successful candidate will demonstrate achievement in complex goals and objectives, which reflects high-level leadership, effective communication, and management skills. Specific qualifications include:
1) Bachelor’s degree plus two years of experience relevant to the responsibilities listed above;
a) OR Associate’s degree plus four years of relevant experience
b) OR six years of relevant experience

2) Demonstrated organizational skills and attention to detail.

3) Strong communication and interpersonal skills and ability to interact well with a wide range of people, including culturally diverse communities.

4) Extensive working experience with MS Office Suite products (Outlook, Word, Excel, Access, Power Point, Visio) and Adobe.

5) Valid driver’s license.

Desired Qualifications.
• Knowledge of and an appreciation for agriculture as evidenced through education or experience.
• Professional experience within an academic institution.
• Supervisory experience.
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